Navigating Generative AI and Academic Integrity Conference Data Notice
Conference Call for Papers/Posters - Data Protection Notice
Under the General Data Protection Regulation (GDPR), you must be informed when your personal data - also known as personal information - is processed (collected, used, stored) by an organisation. You also have the right to know the details and purpose of that processing.
This notice will outline the processing of personal data of individuals who have submitted paper or poster proposals for the Navigating the New Frontier: Generative AI and Academic Integrity Conference. As co-hosts of this conference with University of Limerick (UL) and Technical University of the Shannon (TUS), Mary Immaculate College (MIC) may collect your personal data only to the extent necessary for conference organisational purposes.
How we use your personal data
If submitting a paper or poster proposal, MIC will collect some of your personal data to review and process paper proposals, communicate with authors regarding their proposals and to provide authors with information about the conference, assemble the conference programme, and to put the papers and posters in thematically-appropriate groups. UL will also have access to paper and poster proposal submissions. After this point, MIC will anonymise the personal data and share the anonymised submissions with the conference committee for review. The data you provide will not be used for any additional purposes.
The personal data we will collect via our online form includes:
- Title
- Full name
- Institution of Affiliation (if applicable)
- Please indicate if you are proposing a conference presentation or a poster presentation: (radio buttons)
Where necessary, we may share your information with service providers for the purposes of organising the conference and associated events. Any and all service providers selected for the organisation of the conference are contractually bound to process personal data on behalf of MIC, keep confidential any data they handle and protect it from unauthorised access, use and retention.
MIC will delete this data immediately after the conference event has taken place. We provide you with the option to express your consent to MIC’s processing of your personal data on the registration form.
Visit the Data Protection Office at the MIC Information Compliance page on the MIC website for more information on your rights and how to exercise them.
